Axon Employee Management

Employee Database

Build a complete digital record of your workforce. Every employee's profile, documents, department, and career history in one place.

Employee Profiles

Comprehensive employee records with personal details, contact info, and emergency contacts
Upload and store profile photos with automatic avatar generation
National ID, passport, and tax number fields
Employment type tracking — Full-time, Part-time, Contract, Intern

Documents & Records

Store contracts, offer letters, certificates, and ID copies securely
Document expiry tracking with automatic renewal reminders
Department and designation management with org chart hierarchy
Complete employment history — role changes, promotions, transfers, and salary revisions

Attendance & Time

Track who's in, who's out, and who's working overtime. Daily attendance with check-in/out times, shift management, and automated overtime calculations.

Daily Attendance

Mark and track daily attendance with precise check-in and check-out times
Multiple attendance modes — manual entry, biometric integration, or mobile check-in
Late arrival and early departure flagging with configurable grace periods
Bulk attendance marking for holidays and company events

Shifts & Overtime

Define and assign rotating or fixed work shifts
Shift swap requests between employees with manager approval
Automatic overtime calculation based on shift hours and company policy
Overtime rate configuration — 1.5x, 2x, or custom multipliers

Attendance Reports

Monthly and yearly attendance summaries per employee or department
Absence pattern analysis to identify trends
Exportable attendance registers for compliance
Real-time attendance dashboard with present, absent, and late counts

Leave Management

Configure leave types, automate approvals, and track balances — so HR never has to chase spreadsheets again.

Leave Configuration

Configure annual, sick, casual, maternity, paternity, and custom leave types
Set annual entitlements with pro-rata calculation for mid-year joiners
Carry-forward rules — expire, cap, or roll over unused leave
Accrual policies — monthly, quarterly, or annual leave accumulation

Leave Workflow Automation

Online leave application with manager approval workflow
Multi-level approval chains for extended leave periods
Automatic leave balance deduction on approval
Email and in-app notifications at every stage — applied, approved, rejected

Holiday Calendar

Define public holidays and company-specific off days per location
Regional holiday support for multi-location companies
Holiday calendar sync with attendance and payroll modules
Visual calendar view with colour-coded leave types

Payroll

Process monthly payroll with automatic tax deductions, generate digital pay slips, and export bank payment files — all from one screen.

Salary Structure

Define salary components — basic pay, house rent allowance, transport, medical, and custom allowances
Deduction configuration — provident fund, EOBI, loan repayments, and advances
Salary grades and bands for standardised compensation
Increment and bonus management with effective date tracking

Payroll Processing Automated

One-click monthly payroll calculation across the entire company
Automatic attendance-based deductions for absent days
Tax slab configuration with automatic income tax calculation
Provident fund and social security contribution computation
Payroll lock to prevent changes after processing

Pay Slips & Bank Files

Generate and distribute digital pay slips via email or portal
Branded pay slip PDF with company logo and employee details
Bank payment file generation in standard formats (CSV, Excel)
Payroll summary reports by department, designation, or cost centre

Performance Management

Run periodic performance reviews, set measurable goals, and collect structured feedback from managers and peers.

Performance Reviews

Periodic performance evaluations with configurable rating scales (1-5, 1-10, or custom)
Review cycles — quarterly, bi-annual, or annual with automated scheduling
Self-assessment combined with manager evaluation
Review history tracking with year-over-year comparison

Goals & Feedback

Set and track individual and team goals with progress percentage
Goal alignment — link individual goals to department and company objectives
Manager and peer feedback forms with structured questions
Continuous feedback notes attached to employee profiles

Self-Service Portal

Give employees direct access to their own data. View attendance, apply for leave, download pay slips, and update personal details — without going through HR.

Employee Dashboard

Personal dashboard showing attendance summary, leave balance, and upcoming holidays
Download current and past pay slips directly
View performance review history and goals
Company announcements and HR notices board

Self-Service Actions

Apply for leave directly from the portal with calendar picker
Update personal contact details, bank information, and emergency contacts
Upload and manage personal documents
Request salary certificates and employment letters

HR Reports & Analytics

Get a clear picture of your workforce. Headcount trends, turnover rates, department analysis, payroll summaries, and compliance reports.

HR Reports

Headcount report by department, designation, and employment type
Employee turnover and attrition rate analysis
Age and tenure distribution charts
Diversity and gender balance reporting

Payroll Reports

Monthly payroll summary with department-wise breakdown
Tax deduction reports for filing with authorities
Provident fund and social security contribution summaries
Bank payment reconciliation reports
Year-end tax certificates (Form 16 equivalent) per employee

Suited For: SMEs Enterprises Retail Healthcare Education Services